MINUTES OF REGULAR MEETING

OF THE BOARD OF COMMISSIONERS OF

COAL CREEK UTILITY DISTRICT

OF KING COUNTY, WASHINGTON

 

Held June 11, 2008

 

            A regular meeting of the Board of Commissioners of Coal Creek Utility District was held at the District Office, 6801 – 132nd Place S.E., Newcastle, Washington, on June 11, 2008.  The meeting was called to order by President Anderson at 5:00 p.m.  Commissioner Kunkel was present.  Commissioner Martin had an excused absence.  District staff Tom Peadon and Pam Nelson were also present.  John Milne, general counsel, was also present. 

CONSENT AGENDA

            Approval of Minutes - Regular Board meeting of May 28, 2008.

            Coal Creek Retirement Center - Developer Extension - Final Acceptance

            Kunkel made a motion to approve the consent agenda.  Anderson seconded the motion which was carried unanimously.

CITIZENS' COMMENTS AND CONCERNS

            There were no citizens in attendance.

LOWER MAY CREEK/WINDTREE SEWER IMPROVEMENT PROJECT

            Peadon advised that staff were working on an installment payment agreement as directed by the Board at the May 28, 2008 meeting and would report further to the Board on the matter at the next regular meeting.

COAL CREEK PARKWAY WIDENING PHASES 2 & 3 PROJECT

            Peadon advised that the City of Newcastle’s project contractor continued to perform District utility work relating to the City’s project.  He will keep the Board further advised.

RENTON INTERTIE PROJECT

            Peadon advised that the project improvements were now ready for final acceptance.  Following discussion, Kunkel made a motion to grant final acceptance to the project improvements.  Anderson seconded the motion which was carried unanimously.

CROSS CONNECTION CONTROL RESOLUTION

            Peadon reported on the status of the update of the District’s cross connection control program.  He advised that he and Milne had met with other District staff to work on the updated program.  He advised that the revised program would be presented to the Board at a future meeting for approval.

PWTF – LAKE BOREN PROJECT

            Peadon advised that engineering work on the project as authorized by the Board at its May 28, 2008 meeting was proceeding.

SCHAUB SEWER SERVICE REQUEST

            Peadon reported on the District’s possible installation of sewer improvements in 136th Avenue Southeast as requested by Peter Schaub.  The District Engineer has provided the District with several reports, the most recent report dated May 28, 2008, and Peadon had discussed Schaub’s interest in either paying a share of the estimated costs of the project up front or signing a commitment to connect his property to the improvements following their installation by the District and to pay his fair share of their costs.

            Schaub then addressed the Board to confirm his interest in connecting to the sewer improvements if installed by the District and that he would agree to pay his fair share of the cost of the improvements.  However, he requested that the District provide him with a range of what his fair share of the costs of the sewer improvements may be.

            Following discussion, the Board requested that Peadon work with the engineer to provide an estimated cost range for Schaub and authorized Milne to provide a draft agreement to confirm Schaub’s commitment to pay his fair share of the cost of the improvements if installed by the District.

GENERAL MANAGER’S COMMENTS

            Peadon provided the commissioners with copies of the final report dated May 1, 2008 with information of the Ad Hoc Task Force of the Washington Association of Sewer and Water Districts.

            Peadon reported on his attendance on behalf of the Water & Sewer Risk Management Pool at a national conference for public utility insurance representatives.  He advised the conference had been very informative. 

            Peadon advised that an authorized representative of King County Water District No. 117 had signed a letter agreement to have Coal Creek provide certain services for that District for compensation. Therefore, the District would now perform the services.

COMMISSIONERS’ COMMENTS

            Anderson advised that he planned to attend the State Association Personnel Committee meeting to be held on June 12, 2008 and that he would report back to the Board.

APPROVAL OF VOUCHERS

            The Board approved for payment Water/Sewer Maintenance Fund Voucher Nos. 038223 through 038253 in the amount of $629,882.30. 

            The Board approved for payment Water Capital Improvement Fund Voucher No. 038254 in the amount of $7,754.25. 

            The Board approved for payment Water/Sewer Maintenance Fund Voucher Nos. 07594 through 07619 in the amount of $90,585.44. 

The Board approved for payment Water/Sewer Maintenance Fund Voucher Nos. 07620 through 07633 in the amount of $13,265.00. 

OTHER DISTRICT BUSINESS

            As there was no further business or persons to be heard, on motion duly made, seconded and carried unanimously, the meeting was concluded at 6:15 p.m.

                                                                                                                                                                                               

 

Richard D. Anderson, Commissioner Douglas C. Kunkel, Commissioner